This website is designed for use by those entities required by the
Proceeds of Crime Act 2002 and the Terrorism Act 2000 to submit appropriate
Suspicious Activity Reports (SARs) to NCA. This online system is designed to
allow SARs to be constructed and submitted in a secure and efficient manner. By
removing the need to complete, post or fax paper-based forms and through the
removal of existing certification processes that are required by some of the
existing electronic reporting methods, it is hoped that SAR ONLINE will be
suitable for use by those reporting entities which have historically utilised
those methods.
IT IS VERY IMPORTANT THAT, BEFORE USING THE WEBSITE, YOU
READ THE FOLLOWING EXPLANATORY TEXT. FAILURE TO DO SO MAY RESULT IN MANY OF THE
FACILITIES BEING UNAVAILABLE TO YOU OR YOUR COLLEAGUES. THE EXPLANATORY TEXT
DESCRIBES THE STRUCTURE OF THE SITE, THE STEPS TO BE FOLLOWED FOR THE KEY
PROCESSES AND THE DIRECTION OF USERS TO OTHER USEFUL INFORMATION. Please also
read and action any appropriate instructions as detailed within the
Technical Details which will ensure that you make optimum use of the
site through, for example, the correct set up of your Browser Specification.
THE PROCESS
The following describes the procedural steps that are to be taken by users.
Specific details are provided on each page throughout these stages.
1. REGISTRATION
SAR Online is designed so that any New User Registration requires
the user to 'Register' the details of the Reporting Entity they represent.
Potential complexities of the process are explained on the 'Register' page and
these instructions should be followed appropriately. To ensure that these
details are accurate it is recommended that the registering user be an official
responsible for the AML compliance within the organisation, such as the MLRO,
Nominated officer or similar.
2. ACTIVATION
At this stage the User utilises the data supplied to him by the
registration process in order to Activate their account before it
can be used.
As part of the Activation process a user will be asked to create their
own Password. Guidance on the construction and use of their password is provided
on screen at that stage. Compliance with this instruction is paramount to the
secure and effective operation of the site. It is the user's responsibility to
adhere to the procedure stipulated. No support, other than that engineered into
the site, will be available to users.
3. LOGIN
Once a User has activated their account they can then Login to SAR
Online. Once again the control and use of their login ID and password at this
and all stages of the site are paramount to its secure and effective operation.
It is the user's responsibility to adhere to the procedure stipulated. No
support, other than that engineered into the site, will be available to users.
Once successfully logged in, a user can utilise any of the site functionality -
principally SAR Construction and Submission - or choose from the other areas of
the site such as User Administration.
4. NOMINATION
Within the User Administration area, a user can Nominate another
user. Any such nominee will automatically be included within the nominator's
organisation. A 'group' of users can therefore be constructed for that
organisation, allowing the joint working on - and sharing of - SARs between
these users. It is envisaged that this functionality will be of use to an
entity where a team of users exist and will all construct SARs but a specific
user, such as the organisation's MLRO or Compliance Officer, will oversee the
submission of each SAR. Additionally, any size of user group can negate
geographical constraints by working together online.
5. PASSWORD HINT
The site is designed to be self administering specifically in terms of the
password management. For example at the account Activation stage the
user will be required to proactively provide a hint which will serve as
a reminder to them of their password if they should ever forget it.
If a user cannot recall their password they can request the Password Hint,
which will prompt the system to communicate their original reminder to them,
outside of their SAR Online session, i.e. by email.
6. RE-ACTIVATION
If the use of a requested Password Hint has not resolved the
situation and a user still cannot recall their password, then they can commence
a Re-Activation of their account. This process will restart the Activation
process, as was followed originally, although the codes required for this
procedure will be freshly generated by the system.
Please note that should a user manage to successfully recall your password
after the Re-Activation has been requested they will still be able to Login
to their account. The Re-Activation process will be cancelled by a
successful Login.
7. INFORMATION
This link will provide you with a range of background information and
includes the locations of further reading on a range of subjects related to
Financial Reporting in the UK. This information will be updated periodically to
reflect any changes in the UK regime, i.e. legislation, stated cases etc.
8. NEW PROCESS FOR REJECTING CONSENT SARs
The UKFIU has introduced a new process rejecting consent SARs which are missing
reasons for suspicion or a statement regarding criminal property. This is to
reduce the delays which impact on all areas of the regime. Reporters will be
sent a letter outlining the reasons for rejection. If suspicion remains,
reporters are still under a legal obligation to make the disclosure before the
‘prohibited act’ takes place; and to obtain the appropriate consent. Therefore,
a new disclosure, able to stand alone, will have to be submitted.
9. SITE HELP
To help you navigate around the various pages and facilities of the website,
help dialogue (which is contextual to the area of the page you are on) will be
available at the right hand side of the page.
A number of pop-up tool tips are also available on certain pages. We recommend
that you use these instructions, as well as those above, to ensure that you are
able to use this site comfortably and efficiently.
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