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Welcome to the NCA SAR Online System

This website is designed for use by those entities required by the Proceeds of Crime Act 2002 and the Terrorism Act 2000 to submit appropriate Suspicious Activity Reports (SARs) to NCA. This online system is designed to allow SARs to be constructed and submitted in a secure and efficient manner. By removing the need to complete, post or fax paper-based forms and through the removal of existing certification processes that are required by some of the existing electronic reporting methods, it is hoped that SAR ONLINE will be suitable for use by those reporting entities which have historically utilised those methods.

IT IS VERY IMPORTANT THAT, BEFORE USING THE WEBSITE, YOU READ THE FOLLOWING EXPLANATORY TEXT. FAILURE TO DO SO MAY RESULT IN MANY OF THE FACILITIES BEING UNAVAILABLE TO YOU OR YOUR COLLEAGUES. THE EXPLANATORY TEXT DESCRIBES THE STRUCTURE OF THE SITE, THE STEPS TO BE FOLLOWED FOR THE KEY PROCESSES AND THE DIRECTION OF USERS TO OTHER USEFUL INFORMATION. Please also read and action any appropriate instructions as detailed within the Technical Details which will ensure that you make optimum use of the site through, for example, the correct set up of your Browser Specification.

THE PROCESS

The following describes the procedural steps that are to be taken by users. Specific details are provided on each page throughout these stages.

1. REGISTRATION

SAR Online is designed so that any New User Registration requires the user to 'Register' the details of the Reporting Entity they represent. Potential complexities of the process are explained on the 'Register' page and these instructions should be followed appropriately. To ensure that these details are accurate it is recommended that the registering user be an official responsible for the AML compliance within the organisation, such as the MLRO, Nominated officer or similar.

2. ACTIVATION

At this stage the User utilises the data supplied to him by the registration process in order to Activate their account before it can be used.

As part of the Activation process a user will be asked to create their own Password. Guidance on the construction and use of their password is provided on screen at that stage. Compliance with this instruction is paramount to the secure and effective operation of the site. It is the user's responsibility to adhere to the procedure stipulated. No support, other than that engineered into the site, will be available to users.

3. LOGIN

Once a User has activated their account they can then Login to SAR Online. Once again the control and use of their login ID and password at this and all stages of the site are paramount to its secure and effective operation. It is the user's responsibility to adhere to the procedure stipulated. No support, other than that engineered into the site, will be available to users. Once successfully logged in, a user can utilise any of the site functionality - principally SAR Construction and Submission - or choose from the other areas of the site such as User Administration.

4. NOMINATION

Within the User Administration area, a user can Nominate another user. Any such nominee will automatically be included within the nominator's organisation. A 'group' of users can therefore be constructed for that organisation, allowing the joint working on - and sharing of - SARs between these users. It is envisaged that this functionality will be of use to an entity where a team of users exist and will all construct SARs but a specific user, such as the organisation's MLRO or Compliance Officer, will oversee the submission of each SAR. Additionally, any size of user group can negate geographical constraints by working together online.

5. PASSWORD HINT

The site is designed to be self administering specifically in terms of the password management. For example at the account Activation stage the user will be required to proactively provide a hint which will serve as a reminder to them of their password if they should ever forget it.

If a user cannot recall their password they can request the Password Hint, which will prompt the system to communicate their original reminder to them, outside of their SAR Online session, i.e. by email.

6. RE-ACTIVATION

If the use of a requested Password Hint has not resolved the situation and a user still cannot recall their password, then they can commence a Re-Activation of their account. This process will restart the Activation process, as was followed originally, although the codes required for this procedure will be freshly generated by the system.

Please note that should a user manage to successfully recall your password after the Re-Activation has been requested they will still be able to Login to their account. The Re-Activation process will be cancelled by a successful Login.

7. INFORMATION

This link will provide you with a range of background information and includes the locations of further reading on a range of subjects related to Financial Reporting in the UK. This information will be updated periodically to reflect any changes in the UK regime, i.e. legislation, stated cases etc.

8. SITE HELP

To help you navigate around the various pages and facilities of the website, help dialogue (which is contextual to the area of the page you are on) will be available at the right hand side of the page.

A number of pop-up tool tips are also available on certain pages. We recommend that you use these instructions, as well as those above, to ensure that you are able to use this site comfortably and efficiently.


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